Below we explain what data we process when you use our website for which purposes, and from which sources we obtain this data.

Users of our website

When you visit our website, we automatically process certain technical data in order to: make the website available to you, ensure a stable and secure connection, monitor and improve the performance and user-friendliness of our website and carry out basic usage analysis and market research. For further information, see our Cookie Policy.

Categories of data processed
We may process in particular the following data: IP address, date and time of access, requested URL/name and path of the accessed file, website from which the access was made (referrer URL), browser type and version, operating system, language settings, type of device used (e.g. laptop, smartphone, tablet), approximate location (derived from the IP address). This data is usually stored in so-called server log files.

Legal basis
The processing of this data is based on our legitimate interests in operating a secure, reliable and user-friendly website and your consent, where this is required for the use of cookies and similar technologies that go beyond what is technically necessary (e.g. for marketing or advanced analytics). The server logs are used solely for the administration, security and technical optimisation of the Service. We do not use the server logs to identify individual users.

Our processing of personal data is primarily governed by the Swiss Federal Act on Data Protection (FADP). Where and to the extent the EU General Data Protection Regulation (GDPR) applies (e.g. because our services are offered to individuals in the EU/EEA), the legal basis for the processing of server log data and similar technical data is our legitimate interests in ensuring the security, stability and improvement of our website and services (Art. 6(1)(f) GDPR).

Candidates

Purposes of processing
We process your personal data in order to provide employment and placement services to you. This includes situations where you apply for a role we advertise or otherwise make your application data available to us so that we can introduce you to potential employers. For these purposes, we may in particular: communicate with you and answer your questions, analyse your CV and other application documents, search for and suggest suitable positions for you, create and maintain a candidate profile for you in our systems, provide you with salary benchmarks and career advice, arrange interviews and coordinate the recruitment process, conduct aptitude or psychometric assessments, where appropriate, forward your application documents to potential employers that you have expressed interest in.

Categories of data processed
For these purposes, we may process in particular the following data: identification and contact details (e.g. name, address, telephone number, email address), information contained in your CV and application documents, including any photo you submit. details of your educational background and professional experience, references and recommendation letters, information about salary expectations and benefits preferences, information about your career aspirations and preferred roles, nationality, residence status and work permit information, language skills and other professional skills, results of aptitude tests, assessment centres or other evaluations conducted as part of the recruitment process. In certain cases, and only where permitted by law, we may also process special categories of data, such as: health data (e.g. disability information relevant to the role or to workplace adjustments), data relating to criminal convictions and offences, where required for specific regulated roles.

Legal basis

The processing described above is based in particular on:

• the necessity of the processing for the performance of pre-contractual measures and our services to you as a candidate (e.g. handling your application, presenting you to employers);

• our legitimate interests in efficient organisational processes, providing professional recruitment services and maintaining our relationship with you;

• compliance with legal obligations, in particular in the areas of labour, social security and equal opportunity law;

• your explicit consent, where we process sensitive data (e.g. health data, criminal records) or where this is required for specific marketing activities.

Sources of data

We primarily collect your data directly from you, for example when you: submit your CV or application documents, create or update your candidate profile with us, communicate with us by email, phone or other channels, take part in interviews, assessments or tests. In addition, and where permitted by law, we may obtain data from third parties, namely: reference providers (e.g. former employers or clients) to confirm your credentials and qualifications, educational institutions, to verify degrees or certificates, publicly accessible professional networks (e.g. LinkedIn) to supplement the information you provide, so that we can better assess and match your profile to suitable roles, clients (potential employers) to whom we have provided your CV and who have been in contact with you as part of an application process. We will only contact reference providers that you have indicated to us or authorised during the application process and in the course of our services.

Recipients and service providers

To provide our services, we may share your personal data with potential employers who offer job opportunities that may be suitable for you and in which you have expressed interest or for which we reasonably consider you to be a good match.

In the context of the processing activities described here, it is also possible that internal and external service providers have access to your data. These include, in particular: IT support and hosting providers, providers of applicant tracking, CRM or data analytics systems, providers of psychometric or ability assessments, other professional service providers involved in the recruitment process.

Marketing communications

We process your data to send you:

• information about job opportunities that may be relevant to you;

• newsletters, industry insights and reports;

• invitations to events and webinars;

• other content related to our recruitment and advisory services.

For these purposes, we may process the following data: name, email address and, where applicable, phone number, your marketing and communication preferences, your professional profile and job interests, to tailor content more closely to you. The processing for marketing purposes is based on your consent. You can withdraw this consent at any time, for example by sending an email to legal@placementist.com.

For marketing purposes, internal and external service providers from the following areas may have access to your data: email and marketing automation platforms, CRM/ATS systems, data analysis, postal and shipping services.

Satisfaction surveys and service improvement

We may process your data to send you satisfaction surveys and feedback forms in order to: understand your level of satisfaction with our services, improve existing services and processes, develop new services. For these purposes, we may process: name, email address and, where applicable, phone number, your responses in the satisfaction survey or feedback form, information about the services previously provided to you.

Background checks

In certain cases, it may be necessary for us to verify specific aspects of your professional history or your suitability and reliability for a particular position (for example, for regulated roles, roles with financial responsibilities, or roles requiring a high degree of trust). Where permitted by law and appropriate for the role, we may therefore carry out background checks.

For this purpose, we may: consult reference providers and educational institutions indicated by you, verify qualifications, professional licences or memberships, conduct internet research using search engines and publicly accessible online sources or databases. Background checks are conducted in a proportionate manner, only where relevant to the specific role, and in accordance with applicable labour and data protection laws.

Enquiries, potential candidates & clients

Purposes of processing

In order to present our services, contact you and respond to your enquiries, we process personal data about you. This applies in particular when: you contact us by email, phone, contact form or via social networks to request information about our services; we contact you because we believe you may be interested in our employment or recruitment services (for example, based on your public professional profile); you act as a business contact on behalf of a company (e.g. as a hiring manager, HR contact or supplier).

For these purposes, we may in particular: communicate with you and answer your questions, provide information about our services, maintain and manage our business relationship with you or your company, identify potential candidates, clients and business partners, carry out direct marketing measures, where permitted by law.

Categories of data processed

In this context, we may process the following data: name and address, position and role within your company, professional contact details (e.g. business email address, business phone number), name of the company you work for, information contained in your CV, job profile or company profile, information about your educational background and professional experience, job references and recommendations, information about salary expectations and career aspirations (where provided by you), information from open job advertisements you publish, nationality (where relevant, e.g. for work permit context), photos contained in your professional profile or CV, language skills, publicly visible status information in professional networks (e.g. “open to work”).

Legal basis

The processing described above is based on:

• the necessity of the processing for pre-contractual measures and the performance of a contract with you or the company you represent (e.g. negotiations and performance of recruitment or consulting services);

• our legitimate interests in direct marketing, presenting and delivering our recruitment and employment services, and in establishing and maintaining business relationships with clients, potential clients and candidates;

• your consent, where required by law for specific marketing activities or where we process certain categories of data on a voluntary basis.
  
  

You can object to the use of your data for direct marketing purposes or withdraw your consent at any time, for example by contacting us using the details provided in this Privacy Policy.

Sources of data

We primarily collect data directly from you when you: contact us and make an enquiry, share your CV or professional profile with us, communicate with us in the course of a business relationship. In addition, and where permitted by law, we may also obtain data about you from third parties, namely:

• publicly accessible professional sources, such as company websites, public databases, job advertisements and newspaper articles;

• professional and social networks (e.g. LinkedIn, Xing, job boards or similar platforms);

• job or company profiles that you or your employer publish in public databases;

• other candidates or clients who recommend you to us.

Recipients and service providers

In the context of the processing activities described above, internal and external service providers from the following areas may have access to your data: data analytics and CRM/ATS providers. Where these service providers act as processors, they are contractually obliged to maintain confidentiality and to comply with applicable data protection standards.

Clients

Purposes of processing

We process your data in order to provide our recruiting and advisory services to you as a client. In this context, we process your data and the data of your business contacts in order to: communicate with you, understand your organisation, vacancies and requirements, search for and present suitable candidates for your roles, manage the recruitment process and obtain feedback on candidates, prepare and perform contracts, including invoicing and accounting.

Categories of data processed

For these purposes, we may process in particular the following data: company name, name and address of business contacts, professional contact details (e.g. business email address, business phone number), position and role within your company, information on vacancies and requirement profiles, your feedback on candidates and hiring decisions, contract data (e.g. services ordered, contract term) and accounting data (e.g. invoices, payment information, payment history).

Legal basis

The processing described above is based on:

• the necessity of the processing for the conclusion, performance or termination of a contract with you or the company you represent;

• our legitimate interests in efficient organisational processes and in providing professional recruitment and advisory services.
  
  

Sources of data

We primarily collect this data directly from you and your business contacts. In addition, and where permitted by law, we may also obtain data from third parties, in particular:

• publicly accessible professional sources, such as company websites, public databases, job advertisements or newspaper articles;

• professional networks and job platforms (e.g. LinkedIn, Xing, job boards or similar);

• job or company profiles that you publish in public databases;

• other clients or candidates who recommend your company to us.

Recipients and service providers

In the context of this processing, internal and external service providers from the following areas may have access to your data: postal and shipping services, data analytics and CRM/ATS systems, accounting, billing and payment services, administration and professional advisors (e.g. tax or legal advisors, where necessary). Where these service providers act as processors, they are contractually obliged to maintain confidentiality and to comply with applicable data protection standards.

Satisfaction surveys and service improvement

We may process your data to send you satisfaction surveys and feedback forms in order to determine whether you are satisfied with our services, improve our existing services, processes and client experience, develop new services and offerings. For these purposes, we may process: company name, name and professional contact details of the relevant business contact, information about previous placements and services provided, your responses in satisfaction surveys and feedback forms. The processing is based on: your consent, where required by law (in particular for electronic surveys); and/or our legitimate interests in improving our services and client relationships. You can withdraw your consent or object to receiving satisfaction surveys at any time, for example by using the contact details provided in this Privacy Notice.

Recipients and service providers

For satisfaction surveys and service improvement activities, internal and external service providers from the following areas may have access to your data: marketing and market research, sales and account management, postal and shipping services, data analytics and CRM/ATS systems.

Marketing communications and newsletters

We also process your data to send you information about our services and cooperation models; market updates, industry reports and insights; invitations to events, webinars or networking opportunities; other content related to recruitment, labour market developments and our advisory services. For marketing purposes, we may process in particular: name; email address and, where applicable, phone number; company name and role; your marketing preferences. The processing is based on:

your consent, where required by law (in particular for electronic newsletters); and/or our legitimate interests in direct marketing and informing existing and potential clients about our services, events and relevant market developments. You can withdraw your consent or object to receiving marketing communications at any time, for example by clicking the unsubscribe link in our emails or by contacting us using the details provided in this Privacy Notice.

Recipients and service providers

For marketing activities, internal and external service providers from the following areas may have access to your data: marketing and newsletter dispatch; sales and business development; postal and shipping services; telecommunications; data analytics and CRM/ATS systems.